Legal & Notary Operations

Electronic Notary Log Software

A complete digital notary journal that meets state record-keeping requirements. Capture signer identity, document details, ID verification, fees, and signatures in one searchable, tamper-evident record.

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What It Does

A Compliant Notary Journal Without the Paper

PISYS replaces the paper notary journal with a secure electronic log built around state notary record-keeping rules. Every notarial act is captured with the required detail, time-stamped, and stored so you can find any entry in seconds and produce records on request.

Complete Signer Records
Record each signer's name, address, ID type, ID number, and the method of identity verification for every notarial act.
Document & Act Details
Log the document type, date, time, notarial act performed, and fee charged — all the fields a compliant journal requires.
Identity Verification
Capture how each signer was identified — credential, credible witness, or personal knowledge — with supporting notes.
Instant Search & Retrieval
Find any entry by name, date, document, or act in seconds. No more flipping through bound paper journals.
Tamper-Evident & Secure
Entries are time-stamped and access-controlled, creating a defensible, audit-ready record of every notarization.
Export & Reporting
Produce printable journal reports for audits, court requests, or your commissioning authority in one click.
How It Works

Log a Notarization in Under a Minute

PISYS keeps the notary journal fast enough to use at the signing table and complete enough to satisfy any audit.

1
Record the Signer
Enter signer details and how you verified their identity — the form guides you through every required field.
2
Capture the Act
Select the notarial act, document, date, time, and fee. Nothing gets missed.
3
Store & Retrieve
The entry is saved to your secure log, searchable forever and ready to export whenever it's requested.
Who It's For

Built for Notaries and the Teams They Serve

From solo commissioned notaries to signing services and law-firm notary desks, PISYS keeps every notarial act documented and compliant.

Commissioned Notaries
Solo notaries who need a compliant journal they can trust and search from any device.
Signing Services & Firms
Notary desks and signing companies managing high volumes of notarizations across many notaries.
Title, Legal & Finance
Organizations where notarizations must be documented to a defensible, audit-ready standard.
Questions & Answers

Frequently Asked Questions

Common questions about Electronic Notary Log on the PISYS platform.

Is an electronic notary journal legally acceptable?
Many states permit or require electronic notary journals, and even where a paper journal is allowed, a compliant electronic log is widely accepted as an equivalent or superior record. PISYS captures every field a state journal requires. Always confirm your specific state's notary record-keeping rules with your commissioning authority.
What information does each log entry capture?
Each entry records the signer's name and address, the type and details of the identification presented, the method of identity verification, the notarial act performed, the document type, the date and time, and any fee charged.
Can I search and export my notary records?
Yes. Every entry is instantly searchable by signer name, date, document, or act, and you can export or print journal reports on demand for audits, court requests, or your commissioning authority.
Does it work with mobile notary jobs?
Yes. The Electronic Notary Log integrates with PISYS Mobile Notary Management so notarizations performed in the field are logged to the same compliant journal automatically.
Explore More

Related PISYS Services

PISYS modules work together as one platform. Add the services your operation needs.

Mobile Notary Management
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Service Request Management
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Case Management
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Get Started

Retire the Paper Notary Journal

Keep a compliant, searchable, audit-ready notary log from any device. Access the PISYS portal to get started.

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